Administrative steps

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Gitcoin new round

Order	Step	Name	Phase	Days	Responsible	Blocked by	Blocking	Start	Call
1	1	Prepare proposition	Fundraising	5	Ops team		Reach out to large sponsors Stewards application	November 15, 2023	Gitcoin new round
2	2	Reach out to large sponsors	Fundraising	30	Ops team	Prepare proposition	Close deals	November 20, 2023	Gitcoin new round
3	3	Close deals	Fundraising	10	Ops team	Reach out to large sponsors		December 20, 2023	Gitcoin new round
4	1	Stewards application	Stewards	15	Ops team	Prepare proposition	Voting on stewards	November 23, 2023	Gitcoin new round
5	2	Voting on stewards	Stewards	3	Ops team	Stewards application	Create round on Gitcoin	December 9, 2023	Gitcoin new round
6	1	Create round on Gitcoin	Applications	1	Stewards	Voting on stewards	Promote the round to applicants Receive applications	December 13, 2023	Gitcoin new round
7	2	Promote the round to applicants	Applications	10	Ops team	Create round on Gitcoin		December 16, 2023	Gitcoin new round
8	3	Receive applications	Applications	15	Stewards	Create round on Gitcoin	Review applications	December 18, 2023	Gitcoin new round
9	1	Review applications	Approval	5	Stewards	Receive applications	Enable donations	January 2, 2024	Gitcoin new round
10	2	Enable donations	Approval	1	Stewards	Review applications	Public donating	January 8, 2024	Gitcoin new round
11	1	Public donating	Donating	15		Enable donations	Evaluating the donations	January 10, 2024	Gitcoin new round
12	1	Evaluating the donations	Evaluation	15	Stewards	Public donating	Calculate the results	January 14, 2024	Gitcoin new round
13	2	Calculate the results	Evaluation	1	Stewards	Evaluating the donations	Publish the results	January 30, 2024	Gitcoin new round
14	3	Publish the results	Evaluation	1	Stewards	Calculate the results	Make the payout	February 1, 2024	Gitcoin new round
15	1	Make the payout	Payout	1	Stewards	Publish the results		February 4, 2024	Gitcoin new round

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Municipal new programme

Order	Step	Name	Phase	Days	Type	Responsible	Blocked by	Blocking	Start	Call
1	1	Decision to create a document	Programme	1	Decision	Mayor		Drafting the proposal	November 15, 2023	Municipal new programme
2	2	Drafting the proposal	Programme	30	Drafting	Department	Decision to create a document	Public discussion on the proposal	November 16, 2023	Municipal new programme
3	3	Public discussion on the proposal	Programme	30	Discussion	Department	Drafting the proposal	Conclusion of the public discussion	December 16, 2023	Municipal new programme
4	4	Conclusion of the public discussion	Programme	3	Decision	Department	Public discussion on the proposal	Finalising the proposal	January 15, 2024	Municipal new programme
5	5	Finalising the proposal	Programme	7	Drafting	Department	Conclusion of the public discussion	Introducing the document Drafting the proposal	January 18, 2024	Municipal new programme
6	6	Introducing the document	Programme	30	Vote	Council	Finalising the proposal	Appointment of the programme manager	January 25, 2024	Municipal new programme
7	1	Drafting the proposal	Rulebook	30	Drafting	Department	Finalising the proposal	Public discussion on the proposal	January 25, 2024	Municipal new programme
8	2	Public discussion on the proposal	Rulebook	30	Discussion	Department	Drafting the proposal	Conclusion of the public discussion	February 25, 2024	Municipal new programme
9	3	Conclusion of the public discussion	Rulebook	3	Decision	Department	Public discussion on the proposal	Finalising the proposal	March 26, 2024	Municipal new programme
10	4	Finalising the proposal	Rulebook	7	Drafting	Department	Conclusion of the public discussion	Introducing the document Drafting administrative evaluation commission bylaws Drafting the documentation	March 29, 2024	Municipal new programme
11	5	Introducing the document	Rulebook	30	Vote	Council	Finalising the proposal	Introducing administrative evaluation commission bylaws	April 5, 2024	Municipal new programme
12	1	Drafting administrative evaluation commission bylaws	Bylaws	7	Drafting	Department	Finalising the proposal	Introducing administrative evaluation commission bylaws	April 5, 2024	Municipal new programme
13	2	Introducing administrative evaluation commission bylaws	Bylaws	1	Decision	Mayor	Drafting administrative evaluation commission bylaws Introducing the document	Appointment of the administrative evaluation commission Appointment of the evaluation commission	May 6, 2024	Municipal new programme
14	1	Appointment of the programme manager	Appointments	1	Decision	Mayor	Introducing the document	Drafting the documentation	February 29, 2024	Municipal new programme
15	1	Appointment of the administrative evaluation commission	Appointments	1	Decision	Mayor	Introducing administrative evaluation commission bylaws		May 9, 2024	Municipal new programme
16	2	Appointment of the evaluation commission	Appointments	1	Decision	Mayor	Introducing administrative evaluation commission bylaws		May 9, 2024	Municipal new programme
17	1	Drafting the documentation	Documentation	30	Drafting	Department	Appointment of the programme manager Finalising the proposal	Introducing the documentation	April 7, 2024	Municipal new programme
18	2	Introducing the documentation	Documentation	1	Decision	Mayor	Drafting the documentation	Announcement of the call	May 9, 2024	Municipal new programme
19	1	Announcement of the call	Applications	1	Decision	Mayor	Introducing the documentation	Applications period	May 11, 2024	Municipal new programme
20	2	Applications period	Applications	30	Drafting	Department	Announcement of the call	Administrative evaluation	May 13, 2024	Municipal new programme
21	1	Administrative evaluation	Evaluation	7	Decision	Department	Applications period	Qualitative evaluation	June 13, 2024	Municipal new programme
22	2	Qualitative evaluation	Evaluation	30	Decision	Commission	Administrative evaluation	Results proposal	June 21, 2024	Municipal new programme
23	3	Results proposal	Evaluation	1	Drafting	Department	Qualitative evaluation	Conclusion on the results	July 22, 2024	Municipal new programme
24	4	Conclusion on the results	Evaluation	1	Decision	Mayor	Results proposal	Contracts preparation	July 24, 2024	Municipal new programme
25	1	Contracts preparation	Contracting	7	Drafting	Department	Conclusion on the results	Contracts signing	July 26, 2024	Municipal new programme
26	2	Contracts signing	Contracting	1	Decision	Mayor	Contracts preparation		August 3, 2024	Municipal new programme
27	1	Reports analysis	Reporting	30	Drafting	Department		Decision on report	October 1, 2024	Municipal new programme
28	2	Decision on report	Reporting	1	Decision	Department	Reports analysis	Contract annex signing	October 31, 2024	Municipal new programme
29	3	Contract annex signing	Reporting	1	Decision	Mayor	Decision on report	Payout	November 1, 2024	Municipal new programme
30	4	Payout	Payout	1	Decision	Department	Contract annex signing		November 2, 2024	Municipal new programme